Enhancing Standard Procurement Procedures through Flowcharts

[et_pb_section admin_label=”section” transparent_background=”off” allow_player_pause=”off” inner_shadow=”off” parallax=”off” parallax_method=”off” custom_padding=”0px|||” padding_mobile=”on” make_fullwidth=”off” use_custom_width=”off” width_unit=”on” make_equal=”off” use_custom_gutter=”off”][et_pb_row admin_label=”row” make_fullwidth=”off” use_custom_width=”off” width_unit=”on” use_custom_gutter=”off” padding_mobile=”on” allow_player_pause=”off” parallax=”off” parallax_method=”off” make_equal=”off” parallax_1=”off” parallax_method_1=”off” column_padding_mobile=”on”][et_pb_column type=”4_4″][et_pb_text admin_label=”Blog article goes here… Skip the %22Learn about…%22 link at the bottom ” background_layout=”light” text_orientation=”left” header_font_size_phone=”26px” header_font_size_last_edited=”on|phone” use_border_color=”off” border_color=”#ffffff” border_style=”solid”]

Plant biology is an interesting field of study and exploration that is variously known as botany, phytology, and plant science. This field of inquiry enables men and women of science to peer deep into the structures of plants, analyse the various movements inside trees, grasses, and small plants, and admire the mechanisms that drive the formation and growth of plants. Modern knowledge of plant biology informs us that every plant requires a variety of inputs that include water and nutrients, soil minerals, various atmospheric gases, sunlight, etc. In essence, the plant must procure these inputs from its immediate environment and utilize them to achieve biological growth. Similarly, the realm of trade and commerce is powered by standard procurement procedures that thrive on a succession of stages. The minutiae of these procurement procedures include supplier options, specific needs, terms of pricing, purchase orders, delivery, receipts, invoice approvals, payments, etc. In this context, flowcharts have emerged as a significant tool that enables commercial operators to map the location, interactions, and movements of these stages.

Suppliers represent an important cog in the standard procurement procedures that dominate commerce in the modern day. These entities can invest in flowchart diagrams to define their standard operating procedures. Such a diagram can comprise a series of stages designed to promote commercial interactions with stockists and retailers. The first stage of this flowchart comprises an application for a new business relationship; the subsequent stages may involve the preparation of documentation detailing the volumes of merchandise that can be supplied, price negotiations, the inking of a business contract, and completing the registration process. Suppliers may elect to follow this template in the quest for business expansion, or may create bespoke standard procurement procedures through different flowcharts. Each instance of this diagram can be moulded in tune with the demands of business counterparts; however, the basic stages remain the same. In addition, a supplier may create various sub-stages to expand each stage in response to market conditions. In line with this, price negotiations may attract a series of sub-stages that detail various commercial manoeuvres in pursuit of the perfect contract. This illustration clearly outlines the centrality of flowcharts in devising standard procurement procedures in contemporary business environments.

Budgets are vital in conducting and designing modern trade and commercial arrangements. As part of standard procurement procedures, the budget is a key input that defines the shape and scope of a commercial venture. Hence, flowcharts that outline said procedures must place the budget in a central location with a view to map the downstream impacts of a budget. An expansive budget enables a business house to create and pursue any number of standard procurement procedures. The monies enshrined in said budget empower the business to fashion a large number of commercial possibilities. This can reflect in the flowchart diagram in the form of dense ganglia that signify a host of commercial arrangements. However, budgetary constraints may impose austerity in such plans and may result in a simplified version of the flowchart. In addition, the competent authority must approve each budget; such mechanisms must reflect in the diagram. An additional feature in such a flowchart may emerge in the form of control mechanisms that govern the scale of expenditure. The designers of flowchart diagrams may use their discretion in designing and integrating such aspects in said blueprints.

Ad hoc purchases represent a fact of business operations in modern times. Therefore, business operators must include such possibilities in the standard procurement procedures that govern trade and commercial operations. Flowcharts can locate such purchases on the periphery of the primary business operations. However, ad hoc purchases must be mapped to the competent control mechanisms featured in a flowchart. These may add a level of visual complexity to the diagram, but must be included as part of standard procurement procedures. As part of ad hoc purchases, designers must include special suppliers and bespoke purchase mechanisms. In addition, the flowchart must include provisions to monitor and control purchases and include them within operating budgets. Price negotiations from the past may figure as footnotes in such flowcharts. These serve to guide the conduct of negotiations for ad hoc purchases. The flowchart may also feature special purchase strategies that ensure businesses can competently negotiate said purchases.

Businesses must monitor the performance and management of suppliers as part of their standard procurement procedures. Flowcharts designed to map such procedures can depict various parameters in this regard. These include the regularity of supplies, the prices quoted by each supplier, the quality of merchandise offered by suppliers, credit facilities, etc. Businesses must evaluate each of these parameters at regular intervals and remove non-performers from the business chain. In addition, star suppliers can be awarded additional contracts and favorable terms of business. The flowchart diagram must also depict modes of analysis that focus on supplier relationships, the evolution of contract terms implemented for each supplier, contract renewal mechanisms. Suppliers must also be evaluated in terms of their adherence to set rules of engagement. In light of the above complexities, flowchart designers may choose to create separate diagrams that serve as appendages to standard procurement procedures.

The delivery of merchandise is followed by inspection and payments. Flowcharts that map these segments must detail processes that drive these segments. Sub-stages in these diagrams may define other processes – such as conformity with contract stipulations. High levels of conformity are expected; any deviations may invite a penalty upon suppliers and other related entities. The diagram must depict such actions, as also the range of penalties and other punitive measures. The flowchart may also depict additional spans of time that may be granted to under-performing suppliers, and special payment arrangements. Business managers may choose to include additional stages to deal with business situations at their discretion. A survey of the completed flowchart enables designers and business operators to refine these blueprints. A special preview of this flowchart may emerge in the form of a circular cause-and-effect illustration that maps the major stages of these procurement procedures.

The quality of proposals submitted to a business enterprise helps to define the subsequent stages of assessment, price negotiations, and sealing a contract. We note that quality remains an intangible, but the levels of this attribute must be mapped into a flowchart diagram. One approach to such mapping is the clear statement of setting product attributes. Each stage in this section of the flowchart must define the various attributes expected of a product in terms of appearance, functionality, durability, certification, customer perception, etc. Additional quality benchmarks can be appended with a view to drive transparency in procurement processes. Businesses can digitally share these flowchart diagrams with a view to ensure a level playing field for aspiring suppliers and business partners.

The foregoing paragraphs have examined some of the aspects of using flowcharts to enhance standard procurement procedures. The intelligent business operator may seek inputs from potential partners and internal stakeholders in a bid to enhance the scope of standard procurement procedures. Further, business operators may include the mechanisms to generate purchase orders for a range of dollar values; this action serves to guide suppliers and other vendors of the most accurate means to engage with said operators. A detailed depiction of these stages and sub-stages creates fertile grounds for future business collaboration.

[/et_pb_text][/et_pb_column][/et_pb_row][/et_pb_section][et_pb_section admin_label=”Section” global_module=”198059″ fullwidth=”on” specialty=”off” transparent_background=”on” background_color=”rgba(255,255,255,0)” allow_player_pause=”off” inner_shadow=”off” parallax=”off” parallax_method=”off” padding_mobile=”off” make_fullwidth=”off” use_custom_width=”off” width_unit=”on” make_equal=”off” use_custom_gutter=”off”][et_pb_fullwidth_header global_parent=”198059″ admin_label=”2 Button Call to Action” title=”Let us help you evaluate.” subhead=”No credit card required. No strings attached.” background_layout=”light” text_orientation=”center” header_fullscreen=”off” header_scroll_down=”off” button_one_text=”Start Free Evaluation” button_one_url=”http://eepurl.com/bezOeD” button_two_text=”Watch Training Videos” button_two_url=”https://training.yonyx.com/y/portal/?id=5ccd40c0-2255-11e8-821e-bc764e10d166&at=browse” parallax=”off” parallax_method=”off” content_orientation=”center” image_orientation=”center” title_font_size_last_edited=”on|phone” custom_button_one=”on” button_one_text_size_last_edited=”on|phone” button_one_bg_color=”#668597″ button_one_border_color=”#668597″ button_one_letter_spacing=”0″ button_one_use_icon=”default” button_one_icon_placement=”right” button_one_on_hover=”on” button_one_letter_spacing_hover=”0″ custom_button_two=”on” button_two_text_size_last_edited=”on|phone” button_two_text_color=”#668597″ button_two_border_color=”#668597″ button_two_letter_spacing=”0″ button_two_use_icon=”default” button_two_icon_placement=”right” button_two_on_hover=”on” button_two_letter_spacing_hover=”0″ title_font_size_phone=”25px” button_one_text_size_phone=”16″ button_two_text_size_phone=”16″] [/et_pb_fullwidth_header][/et_pb_section]

Create interactive decision trees for customer service management, cold call scripts or self-service. Improve sales performance metrics and customer delight across your call centers.

Interactive Decision Tree