Flowchart as a Tool in Project Management Knowledge

[et_pb_section admin_label=”section” transparent_background=”off” allow_player_pause=”off” inner_shadow=”off” parallax=”off” parallax_method=”off” custom_padding=”0px|||” padding_mobile=”on” make_fullwidth=”off” use_custom_width=”off” width_unit=”on” make_equal=”off” use_custom_gutter=”off”][et_pb_row admin_label=”row” make_fullwidth=”off” use_custom_width=”off” width_unit=”on” use_custom_gutter=”off” padding_mobile=”on” allow_player_pause=”off” parallax=”off” parallax_method=”off” make_equal=”off” parallax_1=”off” parallax_method_1=”off” column_padding_mobile=”on”][et_pb_column type=”4_4″][et_pb_text admin_label=”Blog article goes here… Skip the %22Learn about…%22 link at the bottom ” background_layout=”light” text_orientation=”left” header_font_size_phone=”26px” header_font_size_last_edited=”on|phone” use_border_color=”off” border_color=”#ffffff” border_style=”solid”]

The evolution of human civilization stands at an advanced level in the present day. Every aspect of human activity has attained high levels of complexity; the application of multiple strategies helps to manage the rising levels of interaction and complexity. Commerce, science & technology, education, engineering, fashion, construction, transportation, statecraft & warfare – these domains reflect high levels of complexity in their scope and operation. Such complexity has necessitated the use of advanced tools that enable project operators to achieve an acceptable level of management. Flowcharts represent a singularly important tool in project management in the modern world. These diagrams enable project managers and operatives to sketch and track the progress of various aspects of an ongoing project. The highly visual nature of the modern flowchart empowers these personnel to view the operation of multiple moving parts that comprise a modern project.

Project objectives represent the driving spirit and the central part of a planned project. These objectives serve to define the range of activities that must converge to promote the attainment of said objectives. When used as a tool in project management, the flowchart enables project planners to create a matrix of the required processes, systems, and technologies that will ultimately lead to the completion of a project. The said diagram also helps planners and engineers to create a logical sequence that will culminate in project completion. Timelines, when appended to flowcharts, allow project personnel to create a logical roadmap that should drive project completion. These timelines can be original creations or derived from similar benchmarks allotted to projects in the past. However, fresh complexities and evolving market conditions may well dictate the location and extent of these timelines. The emerging picture allows us to appreciate the importance of using flowcharts as a tool in project management.

Resources and budgets comprise critical aspects of modern project management systems. Flowcharts, when used as a tool in project management, must allocate significant space to these twin enablers. The project managers must undertake to connect the available resources and approved budgets to every stage inside such a flowchart diagram. This is critical because resources and budgets create a material impact on the timely completion of every stage in said flowchart. In addition, flowchart designers must work in conjunction with project personnel with a view to drive the intended use of budgets and resources, as also to cut the scope of waste inside a project. These flowcharts must also take into consideration a number of variables such as inclement weather, the fluctuating costs of raw materials, geo-political risks, labor shortages, etc. The picture that emerges from this exercise presents a dense visual image, which is populated by all manner of moving parts. However, it also enables an appreciation of the role of flowcharts as an outstanding tool in project management.

Measuring and monitoring actual progress is an important aspect of project execution. Flowcharts, when deployed as a tool in project management, allow personnel to map and evaluate the extent of progress registered in an ongoing project. Various parameters that depend on the nature of a project can record progress; these may include a computed percentage of project completion vis-à-vis number of elapsed hours, the estimated remaining time required to full project completion, the judicious use of manpower and raw materials, etc. Project managers can elect to create separate flowcharts to track each parameter; alternatively, they may design sub-processes inside the master flowchart to depict levels of progress. In addition, the magic of numbers can help managers to quantify each parameter as the project registers incremental progress. Digital flowcharts can be connected to project dashboards so that the former can reflect various data points in real time. This illustration clearly underlines the utility of using flowcharts as a tool in project management.

Flawless communication is necessary between the various levels that operate inside a project. Flowcharts can depict these lines of communication in instances where flowchart diagrams are created as a tool in project management. For instance, a flowchart designer may create dotted lines of communication between key stages of the flowchart and a project-review stage. This line of communication implies that senior members associated with the project will conduct impartial reviews when the project attains certain stages of completion. Another instance of flawless communication is manifest when flowcharts connect stages related to cost control with those depicting management supervision. These actions remain non-negotiable and every person connected with the project must give his or her express assent and participate in said actions. These flowcharts, when shared among project persons, create an emphatic impression of the performance expectations imposed on every participant. In addition, flowcharts that are deployed as a tool in project management serve to create benchmarks for the planning and (subsequent) execution of projects in the future.

Complex projects remain subject to changes in plans and objectives; these scenarios may stem from a variety of exigencies and evolving circumstances. The essential flexibility inherent in modern flowcharts enables project managers to re-calibrate the various moving parts inside an ongoing project. The changes may cast far-reaching impacts on processes and systems, but the flowchart enables designers and creators to communicate the alterations and changes in project plans. A certain degree of re-engineering may drive changes in different parts of the project ecosystem as depicted inside a flowchart. This may necessitate a revision of timelines and resource utilization schedules. In such cases, the flowchart represents the perfect analytical (and illustrative) medium that can incorporate an infinite number of changes. This instance clearly underlines the utility of deploying flowcharts as a tool in project management.

The close of a project represents the terminal stage of project operations. Project personnel can deploy flowcharts that depict this stage in detail, with a view to include all the actions necessary for successfully closing a project. The stages involved in project closure may include reporting cost over-runs, objectives achieved, any timeline violations, budget extensions, incomplete stages, client comments, etc. The said diagram can visually depict these events as a succession of stages, or separate sub-stages. This grouping of crucial information forms the basis of a separate section in the final project report. In addition, designers can add multiple comments in these stages of the flowchart with a view to present an unbiased view of various events. An additional stage may depict the points of caution that emerged during the execution of said project. This implies that the flowchart holds lessons for planners and creators of future projects, thereby lending credence to the idea of using flowcharts as a tool in project management.

The above paragraphs hold forth on the merits of using flowcharts as a tool in project management. Project planners and designers must invest effort and brainpower in an attempt to depict valid project information inside these digital diagrams. These actions may not help them to anticipate the future development of a project; however, the flowchart creates a calibrated (and predictable) path for the steady attainment of project objectives. In this alone, it provides an enormous support for project planners. Further, such flowcharts can potentially allow project planners to map and create project extensions. This is useful in a world that remains constantly subject to the vicissitudes of change.

[/et_pb_text][/et_pb_column][/et_pb_row][/et_pb_section][et_pb_section admin_label=”Section” global_module=”198059″ fullwidth=”on” specialty=”off” transparent_background=”on” background_color=”rgba(255,255,255,0)” allow_player_pause=”off” inner_shadow=”off” parallax=”off” parallax_method=”off” padding_mobile=”off” make_fullwidth=”off” use_custom_width=”off” width_unit=”on” make_equal=”off” use_custom_gutter=”off”][et_pb_fullwidth_header global_parent=”198059″ admin_label=”2 Button Call to Action” title=”Let us help you evaluate.” subhead=”No credit card required. No strings attached.” background_layout=”light” text_orientation=”center” header_fullscreen=”off” header_scroll_down=”off” button_one_text=”Start Free Evaluation” button_one_url=”http://eepurl.com/bezOeD” button_two_text=”Watch Training Videos” button_two_url=”https://training.yonyx.com/y/portal/?id=5ccd40c0-2255-11e8-821e-bc764e10d166&at=browse” parallax=”off” parallax_method=”off” content_orientation=”center” image_orientation=”center” title_font_size_last_edited=”on|phone” custom_button_one=”on” button_one_text_size_last_edited=”on|phone” button_one_bg_color=”#668597″ button_one_border_color=”#668597″ button_one_letter_spacing=”0″ button_one_use_icon=”default” button_one_icon_placement=”right” button_one_on_hover=”on” button_one_letter_spacing_hover=”0″ custom_button_two=”on” button_two_text_size_last_edited=”on|phone” button_two_text_color=”#668597″ button_two_border_color=”#668597″ button_two_letter_spacing=”0″ button_two_use_icon=”default” button_two_icon_placement=”right” button_two_on_hover=”on” button_two_letter_spacing_hover=”0″ title_font_size_phone=”25px” button_one_text_size_phone=”16″ button_two_text_size_phone=”16″] [/et_pb_fullwidth_header][/et_pb_section]

Create interactive decision trees for customer service management, cold call scripts or self-service. Improve sales performance metrics and customer delight across your call centers.

Interactive Decision Tree